Section 5: Suggested District Meeting Format

Note: The DCM should prepare an agenda in advance and distribute it via email to the District members.

Note: The DCM may alter the order and procedure of the District Meeting format if necessary when special circumstances arise.

Note: The DCM should strive to keep the District meeting limited to one hour, always remembering that the trusted servants who attend district are volunteers and therefore to be respectful of their time.

Note: All District members and GSRs of registered groups may vote. GSRs of non-registered groups and AA members may participate in discussion.

I. Moment of Silence, Serenity Prayer

II. Treasurer report (requires motion to approve)

III. Secretary report – minutes from previous meeting. (requires motion to approve).

IV. DCM report (does not require motion to approve)

V. GSR reports – limited to two minutes (Note: In months where there is a lot of business, especially after Area Assembly & committee meetings when there is a lot of Area business to discuss, the DCM may simply ask if any GSRs have items to discuss, rather than calling on each group individually).

VI. Committee Chair reports – limited to two minutes (do not require motion to approve. If a committee chair has a motion it should be brought up under new business.)

  1. Archives
  2. Cooperation with the Professional Community
  3. Corrections
  4. Grapevine
  5. Literature
  6. Public Information
  7. Accessibility Committee
  8. Treatment
  9. Website

VII. Other reports

  1. Hotline
  2. Schedule

VIII. Old business
IX. New business
X. Announcements
XI. Birthdays & Memorials
XII. Close with prayer

I. Motions

  1. A motion is a proposal that the District take a specific action.
  2. Motions should be made after sufficient discussion has been held, in order that the District members may make an informed decision.
  3. Only voting members of the District can make a motion.
  4. A motion must be followed by a second. The secretary should record who made the motion and who made the second.
  5. If a motion is not seconded, the motion fails for lack of a second.
  6. If seconded, the DCM will then ask if there is further discussion.
  7. Once further discussion has been held (or once further discussion has reached the point where everyone is just repeating things), the motion is put to a vote.
  8. Motions pass or fail by simple majority.
  9. If a vote is not unanimous, the minority opinion is given a chance to make a point. (Only those voting for the minority position may speak; this should not be a time for further discussion.)
  10. Once the minority opinion has been given a chance to speak, the DCM will ask if anyone voting for the majority wants to change their vote.
  11. If no one changes their vote, the motion passes.
  12. If someone changes their vote, a new vote is held. The new vote passes or fails by simple majority. There is not a third vote.
  13. Note: Although simple majority is sufficient, at the District level, to pass a motion; the principle of substantial unanimity should be kept in mind. If a motion is truly controversial, it is sometimes best to table the issue for a month to give people a chance to reflect.

II. Amending a motion

  1. A motion can’t be changed just by saying “oh yeah I meant something else” midway through the process. If a motion needs to be amended, the person who made the motion should do so. If the motion is amended, it needs to be seconded.

III. Tabling a motion

  1. Postpones the vote until the next meeting.
  2. A motion to table is not debatable.
  3. A motion to table requires a simple majority.

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